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Neokalos
Service · AI Transformation

AI that doesreal work

You've already digitised your business. We help you take the next step: AI that removes busywork, answers questions from your own knowledge and gives every team a capable assistant — in production, not in a slide deck.

Who it's for

Built for companies past the basics

Our AI work assumes a foundation is already in place: your processes run on software, your data lives in systems you can access, and your teams are comfortable with digital tools.

From there, the question is no longer "should we use AI?" but "where exactly, how safely, and how do we keep it working?" That is the problem we solve.

What we deliver

Five capabilities, one architecture

Workflow automation

Agents and pipelines that take over repetitive, rules-heavy steps — while routing edge cases to a person.

  • Email, ticket and document triage
  • Data extraction and entry
  • Multi-step approvals with human checkpoints
  • Scheduled and event-driven jobs

Knowledge base & RAG

Retrieval-augmented search and Q&A over your documents, wikis, tickets and databases.

  • Connectors to the systems you already use
  • Answers with cited sources
  • Permission-aware retrieval
  • Freshness and quality monitoring

AI support & internal assistants

Customer-facing agents and internal copilots grounded in your products, policies and processes.

  • Website and in-app support agents
  • Escalation to human agents with context
  • Internal helpdesk and onboarding assistants
  • Tone, scope and safety guardrails

Data & reporting intelligence

Plain-language questions over your data, automated recurring reports and narrative summaries.

  • Natural-language querying with guardrails
  • Automated weekly and monthly reporting
  • Anomaly and change explanations
  • Dashboards your team actually reads

Team AI enablement

Practical training so people across the company use AI well — and safely.

  • Role-based workshops
  • Prompt and workflow playbooks
  • Usage policies and guidelines
  • Champions program support
Under the hood

An agent workflow, end to end

A typical automation combines a trigger, retrieval from your knowledge, a model that reasons over it, tools that take action, and a review step for anything uncertain. Every run is logged and evaluated, so you can see exactly what happened and why.

  • Human review for low-confidence or high-impact actions
  • Every step logged for audit and evaluation
  • Models swappable without rewriting the workflow
workflow: invoice-triage.yaml
Triggernew email · ticketRetrievepolicies · historyReasonmodel (swappable)Act via toolsCRM · ERP · emailConfidence checkrules + scoreHuman reviewedge cases onlyDoneauto-approvedLog & evaluateevery run, every step
Knowledge & evaluation

Grounded, measured, accountable

Answers come from your sources, respect who is asking, and are scored before and after launch.

knowledge: ask → retrieve → answer
Questionfrom a personPermissionswho is askingSearch indexdocs · tickets · wikiGrounded answerwith cited sources
eval: support-assistant
$ run eval --suite support-faq --model current
loading test set (curated by your team)…
checking: groundedness · citation · tone · refusal
✓ answers cite an approved source
✓ out-of-scope questions are declined
! 3 answers flagged for human review
report written → evals/2026-11-05.html
What changes

What good looks like

Less busywork

Repetitive steps move to automation, so people spend their time on judgement, relationships and exceptions.

Faster answers

Employees and customers find the right information in seconds, with a source they can check.

Clear visibility

Every automated decision is logged and measurable, so you know what AI is doing and what it costs.

Lasting capability

Your team understands the system, can improve it and is not locked into us.

Works with your stack

We integrate, not replace

We connect to the tools you already run. A few we commonly work with:

Google WorkspaceMicrosoft 365SlackNotionConfluenceJiraZendeskHubSpotSalesforcePostgreSQLBigQuerySnowflakeAWSAzureGoogle Cloud

Names are listed for reference only and do not imply partnership or endorsement.

Not sure where to start?

A Readiness Assessment gives you a ranked list of opportunities, risks and a realistic plan — before you commit to a build.